Free tool
Leave / PTO Accrual Calculator
See how much leave you've accrued and what's still available. Enter your annual entitlement, how often it accrues, the periods elapsed, and days already taken.
Accrual / period
2
days
Accrued so far
12
days
Available balance
8
accrued − used
Formula
Available = Accrued − Days used
How to calculate leave accrual
- 1Find the per-period accrual. Divide your annual entitlement by the number of accrual periods in a year (12 for monthly, 26 for bi-weekly, and so on).
- 2Multiply by periods elapsed. Multiply the per-period accrual by how many periods have passed to get the leave accrued so far.
- 3Subtract days used. Available balance = accrued − days already taken.
Frequently asked questions
How does leave accrual work?
Instead of granting a full year of leave up front, accrual adds a fixed amount each period (monthly, bi-weekly, etc.) so your balance grows over the year.
How do I calculate accrued PTO?
Divide annual entitlement by the number of accrual periods per year, then multiply by periods elapsed. Subtract days already used for your available balance.
Does this handle carry-over and caps?
This is a quick estimate. Carry-forward caps, expiry, and pro-rating for joiners are exactly what Timvora automates with a ledger-backed balance and year-end processing.
Related
Track this automatically with Timvora
Stop calculating in spreadsheets — Timvora computes utilization, capacity, and leave from your real timesheet data. Free for up to 5 users.